Or are you like everyone else and you have a desk with scraps of paper strewn about, and sticky note reminders trimming your computer screen of things you need to remember?
If you are the sticky note culprit, you could save yourself hours of grief each week with a few minor changes to your routine.
- Use the clever software called Evernote. With Evernote, you can reduce or eliminate those sticky notes and scraps of paper on your desk to zero. With Evernote, you can create tags and categorize notes. Evernote streams across all electronic devices from your laptop to your phone, to your notebook, etc. Evernote keeps your notes and thoughts organized and categorized for better recall.
- Gmail as your business email account. Never use your business account for personal use. We, as humans, are personally distracted by little notes from friends, etc. As a professional, you must separate your personal life from your business world if you want to succeed.
- Create an Excel file with spreadsheets for your business use. I have several sheets in my personal Excel spreadsheet:
- Budget – Working as an independent worker freelance writer, or running a small business, maintaining a budget is essential to the success of your business. Set goals for spending and track those expenses.
- Websites of Interest – We all come across websites we would like to investigate. Have a sheet where you can “cut and paste” the URL for future reference. Check this website out when you have free time, and this sheet will have all the information you need to peruse this site when time allows.
- Passwords – Keep track of your passwords, codes, and security hints. I don’t need to tell you the importance of maintaining security. NEVER – NEVER name your Excel file Passwords, Budget, etc. Give this file a unique name such as “Brownie Recipies,” “Auto Repairs” or even “Favorite NetFlix Films.” Secure this file with a passcode for security.
- I have many sheets due to my work. One sheet of helpful applications with a breakdown of qualifications. A separate sheet of birthdays, addresses of family members and friends, etc. Another sheet is identifying software I would like to purchase when I have the funds.
- A special sheet of just BLOG ideas. Thoughts on topics I would like to write on with information referencing background documents I could use.
- You must have your resource lists you could create a separate sheet containing the specifics of your ideas.
- I open my Excel file every morning as it is a part of my workday and I have it set to save every few minutes for security reasons.
- I keep a file in my computer directory called SHARED DOCUMENTS. In this file, I keep all items I would share with others. I sometimes keep a second copy of the file in a specific directory, but most times the files I save for sharing with my customers related to improving their writing, tips on improving processes, and advancing their career.
I had a sit-down with one of the CEO’s of Hewlett-Packard Co., John Young, and I asked him how he stayed focused, stayed on top of productivity in such a busy world? He responded, in a matter-of-fact manner, I never touch a piece of paper or electronic message more than once. If I pick a letter up, I read it, respond, or send it to file. I never set it aside to deal with at a later date, if I touch it, I deal with it.
areas of business.